How to edit a pay code amount for a retro pay check within Process Retroactive Pay

Description of Issue

I am processing Retro Pay and an employee is showing a negative amount on the first retro payroll and the rest are correct.

Context
  • Munis
  • Payroll Processing
  • Payroll Start and Status
  • Process Retroactive Pay
  • Retroactive Pay Detail
  • Retroactive Pay Edit Pay
Cause

The effective date of the pay increase was mid pay period for the first payroll retroactively paying the employee.

Example, Payroll period was 06/20/2021-07/03/2021 and the effective date of the increase was 07/01/2021. Retro was only pulling in for dates 07/01/2021-07/03/2021.

Resolution

Edit the Retro Pay check from the first warrant.

  1. Verify the user has permission to edit retro pay. 
    1. Use Permission to edit retro pay checks within Payroll Retro Pay Processing
  2. From within the Process Retro Pay program (Payroll>Payroll Processing>Payroll Start and Status. After clicking on Process Retro Pay and have generated the records)
  3.  Click on the applicable employee record. Click the applicable warrant. Then in the bottom right, double click the applicable pay line. 
  4. When in the Retroactive Pay Detail screen, click Edit Pay. 
  5. When in the Retroactive Pay Edit Pay screen click Update. 
  6. Correct the necessary Retroactive Check Detail pay lines. Click Accept. 
  7. Modify Retroactive Pay prompt will display noting, Changes have been made to the retroactive pay check. This will result in changes to the amount of retroactive pay calculated for this employee. Do you with to proceed with these changes? Click Yes.  
Additional Information

You cannot Edit or Delete Retro Pay once it is moved into the Payroll.Â