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Add or Update Default Deposit in Payment Entry
Add or Update Default Deposit in Payment Entry
Description of Issue
Would like to add a batch with the Default Deposit field populated or update the Default Deposit field for an existing batch in Payment Entry.
Context
- Payment Entry (arbilinq)
- Default Deposit
Cause
- A batch needs to be added or created with a Default Deposit.
- An existing batch needs a Default Deposit added or changed.
Resolution
Add a Batch With a Default Deposit:
- Navigate to the Payment Entry program either by searching or via the following path: General or Property Revenues > Payment Processing > Payment Entry
- Click Add.
- Enter the desired Processing, Effective, and GL Effective Date then enter the corresponding GL Year/Period. (Note: A full explanation of these fields can be found here if needed: An Explanation of Payment Entry Dates and Accounts Receivable Activity Dates)
- Enter a Description (Informational Only).
- Choose a Department if desired.
- Enter the desired Default Deposit.
- If it is desired that different tender types (CHECK, CASH, CREDIT CARD, etc.) have separate Default Deposits, then click Overrides.
- Enter the desired Deposit Reference for each Deposit Tender Type.
- Click Accept.
- Select the desired Receipt Option for the batch.
- Select the Auto Validate? option automatic validation is desired.
Update the Default Deposit on an Existing Batch:
- Click Search.
- Enter the necessary Batch information to find the batch, like Batch Number and/or Entry Date.
- Click Accept.
- If multiple records return, use the arrows at the bottom of the screen to flip through the records or the Browse button to see a list of all returned batches.
- When the desired Batch is found, click Update.
- Enter the desired Default Deposit.
- If it is desired that different tender types (CHECK, CASH, CREDIT CARD, etc.) have separate Default Deposits, then click Overrides.
- Enter the desired Deposit Reference for each Deposit Tender Type.
- Click Accept.
- Click Accept to save the update.
Additional Information
If a batch's Default Deposit is updated and it is desired that tenders entered in the batch prior to the Default Deposit being updated also be updated, then follow the steps outlined here: Update unreleased receipt tenders with the Default Deposit in Payment Entry
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