Void and Reissue Payroll Check

• Employee was overpaid for three pay periods and needs assistance correcting accumulators and history. Employee is going to return the over payment.
• Need to reissue an employee's lost or stale dated check.

• Payroll
• Payroll Processing

1. Access Payroll Start and Status: Payroll > Payroll Processing > Payroll Start and Status.
2. Click Start in the toolbar, then click Start again and select the VOID run type from the run type drop-down.
3. Define the applicable dates for the void payroll and click Accept
4. After creating the void click Earnings and Deductions
5. Click Void in the ribbon
6. Search for the employee's check to be voided
7. Once you navigate to the desired check, click Reissue/Void in the ribbon
8. When prompted to key in a new check number, press the ENTER key, or click Accept in the ribbon, leaving the check/adv number field blank.
   1. If a number is defined here, it will not issue a check to be printed within the payroll. 
9. Repeat step 5 and 6 for each check.
10. Return to Earnings and Deductions and Search for the employee
11. Note there should be two checks for each void/reissue, the negative check and a positive check for the same amount. 
    1. If the reissued check needs to be a physical check and the original check was direct deposit, delete the direct deposit deduction from the reissue checks. 
    2. If reissued check needs to be different, click Pay tab and click Update or double click into a Pay line to make any necessary changes. Repeat on Deduction tab if necessary.
12. Click Earnings and Deductions Proof and process Final Proof.
13. Process the Employee Update.
14. Proceed to the Print Payroll Advices/Payroll Checks. Click Print Checks/Adv.
    1. Choose Save if you do not need to re-print the check/advice. Choose the correct printer or ReadyForms option if printing.
15. Run Advice/Check register.
16. Post the Payroll to the General Ledger.
    1. If the voided and reissued check(s) are a net zero impact, you cannot post to the GL. Click Update on Payroll Start and Status to uncheck this as a required step.
    2. If any changes were made and the net impact is not zero, post to the GL as usual.

Employee was overpaid, and need to correct accumulators and history.

Voiding Employee and Vendor Checks