Extra SIT Code showing on Employee W-2s
Description of Issue
I am located in Virginia but we have a line with a gross amount for SIT-VT on all my employee W-2s.Â
Context
- Munis
- Employee W-2s
- Employee Accumulators
- Deduction and Benefit Master
- Employee Deductions
Cause
Deduction 4050 for Unemployment is within the range for State Income Tax (4000-4999) so it will be referenced as SIT on the W-2s.Â
Resolution
- Go to the Employee W-2 and 1099-R program. (Payroll>W-2 and 1099-R Processing>Employee W-2 and 1099-R)
- If in the Wizard, go to Step 5 - Adjust and click on Maintain W-2 Records.Â
- Click Search. Click Accept. Click Mass Update in the Menu.Â
- Click Define. Select the Change code SIT Delete.Â
- Choose Delete SIT Value. (In this scenario it was VT-Vermont)Â
- Click Accept. Click Execute.Â
- Click Return. SIT-VT codes will be removed from W-2s.
- Go to Deduction and Benefit Master. (Payroll>Payroll Setup>Deduction and Benefit Master)
- Search for incorrect deduction code. Click Accept. Click Update. Populate DO NOT USEÂ (or something similar) into the description. Click Accept.Â
- Click Add to create a new code in the correct range (unemployment typically within 7000 range, but should be higher than 6000). Populate necessary fields. Click Accept.Â
- Go to Employee Deductions. (Payroll>Employee Maintenance>Employee Deductions)Â
- Search for Active Employees with the incorrect Deduction.Â
- All employees using incorrect code will need that code deleted from their Employee Deduction record and the new corrected code will need to be added.
- This can be done manually or via the Employee Deduction Import. (See documentation on employee import in additional information)
If a payroll was already processed with a check date in 2020 you can still correct the accumulators so this issue does not occur for the 2020 W-2s. When processing the next payroll, put in a negative amount for the incorrect deduction code withholding from the first payroll and a positive amount with the new corrected deduction code to wash the amounts. Once the Employee Update is processed, it will update the accumulators to reference the correct code.Â
Additional Information