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Over payment to employee - Manual Void
Over payment to employee - Manual Void
Description of Issue
One employee was overpaid. User would like to void the over payment instead of the entire check.
Context
- EERP Payroll
- Payroll Start and Status
- Manual Check Reconciliation
Cause
Resolution
Recommended to do the following in test or train first:
- Navigate to Payroll>Payroll Processing>Payroll Start and Status.
- Click Start, then Start Again.
- Choose the Void run type and populate the information as necessary.
- Click Accept.
- Return to Payroll Start and Status and click Payroll Earnings and Deductions.
- Click Add and enter Employee Number and Check Number.
- Click Accept.
- On following popup, user can either uncheck the options Generate default pay and Generate default deductions and add the pays/deductions in as needed, or leave them checked and then adjust the pays/deductions. Either way is fine.
- The next pop-up received is the option to enter a New Check/Advice #.
- Because we are creating a record for this void in Manual check Reconciliation, a value must be entered. We suggest that you enter a number outside of their regular check/advice number ranges, such as 999999999.
- Once the employee has been added, you can then enter negative pay amounts, as well as negative deductions.
- Click Pay Tab, then click Add to enter negative amounts. Click Accept.
- Click Deductions, then click Add to enter negative deduction gross and employee/employer amounts. Click Accept.
- The remaining steps of the payroll should be processed like any other regular void payroll.
- Once the payroll has been completed, manually clear the created check.
- Navigate to Payroll>End of Period>Check Reconciliation>Manual Check Reconciliation.
- Click Search and define the manual check number used (ex. 999999999).
- Click Update.
- Change the status to C – CLEARED and enter a CLEAR DATE.
- Click Accept.
Additional Information
, multiple selections available,
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