How to use the Payment Redistribution program

How do I use payment redistribution to move payments around on a bill? 

• Enterprise ERP
• Accounts Receivable

The Payment Redistribution program reviews the payment activity for the specified bills and identifies bills with both over and short payment amounts. The program moves or redistributes the overpayment amount to pay the short amount. 

1. Navigate to General Revenues > Payment Processing > Payment Redistribution or Property Revenues > Payment Processing > Payment Redistribution
2. Select Define from the Ribbon
3. Fill out Batch Information
   
   • Batch Number, GL effective date, and Year/Period are required fields
4. Fill out Bills to Select
   • Only the AR Category is a required field
   • The Year range, Bill Number range, and Start from bill print date fields will default to the widest range allowed. Update as needed to select only the desired bills
5. Set the Redistribute by field under Allocation Options
   • CHARGE CODE - Allocates overpayments to the same charge code on other installments before applying them to balances due on other charge codes
   • INSTALLMENT - Allocates overpayments to other charge codes on the same installment before applying them to balances due on other installments
   • PRIORITY - Allocates the overpayment amount by priority starting from the lowest installment: Penalties, Interest, and then Charges in order of payment priority set on the charge code
   • REALLOCATE ALL PAYMENTS - Completes the process for a single bill (that is, the Year Range and Bill Number Range define a single bill). When you select this option, the individual bill is selected and payments are reallocated to the first installment
6. Click Accept
7. Select records.
8. Use the Output, Print, Display, PDF, or Save options from the Ribbon to generate a list of selected bills
9. Output-Proc will create a batch of payment redistribution receipts that can be posted through the Payments Journal program