How to generate a Project Ledger journal for Overhead Allocation

User is looking to enter a journal to record overhead allocation on project strings

• Project Overhead Allocation

• Project Inquiry

Running Project Overhead Allocation generates a PAO journal that impacts the Project Ledger only.

Financials > General Ledger Menu > Project Accounting > Project Ledger > Project Processes > Project Overhead Allocation

1. Define

2. Select the options for calculating the overhead rate

   1. The Administrative rate can be located in the Setup Info tab of Project Inquiry

   2. The Actual rate can be found on the expense string in Project Expense Inquiry 

3. Select all of the Source code options to be used in calculating the amount

   1. The program will take all journals hitting the project/project string that have the selected source codes, sum them together, and then multiply by the selected overhead percentage rate to determine the amount on the generated PAO journal

4. Enter the range of projects or strings to be queried, the date range for transactions, and any other applicable options

5. Accept

6. Select

7. If no errors are listed, Output/Post

Close out of the program, reopen Project Expense Inquiry, and search for one of the strings pulled into Project Overhead Allocation. The PAO journal should be located within the Actuals folder in the intended project year.

For any questions regarding functionality or issues with the amounts on the PAO journal, please contact Enterprise ERP General Ledger Support.

The Project Accounting permission Maintain projects is needed to be able to enter overhead journals. Overhead rates only apply to transaction type 1 entries.