How to create a deduction for employee to reimburse a loaned amount

We paid an amount on behalf of an employee.  The employee now needs to reimburse us for the payment.  How should I set up the deduction for reimbursement?

• Payroll

• Deduction and Benefit Master

• Employee Deductions

To create the new deduction in Deduction Master: 

1. Open the Deduction and Benefit Master program in Munis. (Payroll>Payroll Setup>Deduction and Benefit Master)

2. Select Add and choose a Deduction code not already in use, and not in a hard coded range (Don't use 1000, 3000, 4000 or 5000 ranges).

3. Define the following fields as noted.  All fields not specifically noted can be populated at your discretion. 

   1. Category should be 06- Other

   2. Insufficiency should be M - Mandatory (Must be Resolved)

   3. Calc Code should be 02 - AMT FROM EMPLOYEE DEDUCTION

   4. Check Type should be N - No Check

   5. Empe/Empr should be 1- EMPLOYEE PAYS

   6. Select an appropriate Expense and Withholding GL account

4. Select Accept.

5. Select Exceptions. 

6. Select Add. 

7. Enter the deduction code created. 

8. Select a Processing Code from the drop down. Example: Processing Code 01 - All Pay Types are Included Except or 02-No Deductions are Exempted Except.

9. Enter the Munis Pay or Deduction codes that should be excluded from this deduction gross. 

10. Select Accept.

11. Repeat steps 6-9 for each required Processing Code.