Reusing old Unused Deduction Codes



Description of Issue

We have several deduction codes that were set up years ago for health insurance and were never used. To be able to keep deduction codes sequential we would like to use some of these old unused codes for other purposes. I've always read to not reuse codes but does this still stand if there is no history?

Can I reuse old Deduction codes so I can keep the numbers  in succession? 



Context
  • Payroll

  • Deduction and Benefit Master

  • Employee Deductions



Cause



Resolution

Verify if the Deduction has ever been processed in payroll

  1. Go to Employee Deductions (Payroll>Employee Maintenance>Employee Deductions)

  2. Search for a search period of All and define the deduction. Click Accept. 

    1. Verify there are no records. 

  3. Go to Payroll Detail History. (Payroll>Employee History>Payroll Detail History)

  4. Search for the deduction code. Click Accept. 

  5. If there are any results, It is not recommend to delete or change the Deduction and Benefit Master record.

    1. The reason is that this would compromise or change the history records associated with those deductions. 

  6. If there are no results, the deductions have no history.

    1. Deleting the unused deduction code or changing the description and setup is fine. 



Additional Information