Hired date in Employee Master

Description of Issue
  • Can I change the date in the Hired field of the Employee Master when an employee signs a new contract?
  • Can I change the date in the Hired field of the Employee Master when an employee accepts a new position?
  • Can I change the date in the Hired field of the Employee Master when an employee accepts a new job?
  • I want to use the Hired date field in the Employee Master for the date the employee was hired into their most recent role. 
  • Which hire date belongs in the Hired date field in the Employee Master?
Context
  • Payroll
  • Employee Master
Cause

Informational

Resolution

The Hired date field is not configurable and can only be updated when the employee begins employment with your organization, or is returning to employment with your organization after a termination.  Otherwise, you will negatively impact reporting that's required at a state and federal level.  If you did not collect a (new) W-4 for the employee, do not enter a new date in the Hired date field.

Tyler recommends using the Position Start/End Dates in Employee Job/Salary to track role changes, but Using Employee Master Other Dates to track Position or Job changes is another option. 

Additional Information