Employee Job Salary Dates - A Cheat Sheet

• We are still struggling with dates on the Employee Job Salary screen and dates.  I am wondering if anyone has created a cheat sheet for dates? 
• How are the all the dates in Employee Job/Salary used?

• Payroll
• Employee Job/Salary

• Effective Date: A good way to think of the Effective Date field is to see it as the point in time a pay has a major change.  
  • For a new hire employee, the Effective Date would typically be the Hire date, or the start date of their contract.
  • If an employee changes jobs or receives a salary increase, the new Effective Date would reflect the date start date of the new contract, or the date they begin receiving their new salary.
  • Pay records will not be generated into payroll until the Effective Date is reached. (Which dates on a Payroll determine whether or not the Effective Date in Employee Job Salary has been reached)
• Position Start/End: This date range defines the period of time the employee occupies the Position assigned on their Employee Job/Salary record, whether you identify position by EERP Job Class Code, EERP Position Code, or both.  In a school setting, these dates should align with contract start and end dates.
• Pay Start/End: This date range is used in Payroll Processing and determines if this pay code will be included in a payroll.
  • The Pay Start date will typically be the Begin date of the first payroll they should receive this pay in.
  • The Pay End date would typically be set to the End date of the last payroll the employee should receive this pay in, or 12/31/9999 to reflect an indefinite period.
  • The pay code will NOT be included in a payroll if the Pay Start date is greater than or equal to the End date of the Warrant, or if the Pay End date is prior to the Start date of the Warrant.

Please reference Employee Job Salary Dates for Schools for an outline on dates for a typical Teacher contract. 

Additional information can be found here, starting on Page 4: Simplifying Payroll with Effective Dated Pays