AP Error Code list for Invoice Entry Proof

Error code displayed on proof report in Invoice Entry Proof

Accounts Payable Invoice Entry

Informational

If you have questions about how to resolve the error codes below contact the Purchasing Support team or log an Online Support Client Portal. Please include the error report in your portal case. 

VDR    Vendor number is not found in Vendor File.   

W9rcd     Check that the W9 form has been received from the vendor. This warning will occur if AP Settings is set to warn and the W9 has not been received.  The W9 error code is only for warning purposes. 

W9hld    Check that the W9 has been received from the vendor.  This error will occur if AP Setting is set to hold and the W9  has not been received.

VENDOR   The invoice on the vendor is a One Time Pay (OTP), but there is no apinvrmt record.

DUP   Check that the apph_vendor, apph_invoice combination doesn't already exist in apinvoih.  If it does then error code =  DUP 

CASH    Check that cash account on the invoice header is a valid account account in Account Master. 

EFT    If the invoice is an EFT (apph_wire_xfer =  E ) then check to see that the vendor has valid bank account information i.e. apvendor.apvn_bank and apvendor.apvn_bank_acct and are not empty.  Error code =  EFT 

CHECK / WIRE   For wires or direct disbursements check for other apinvprh records that have the same cash org, cash object, check number combination.  Wires can have multiple records with that combination only in the current batch.  Direct disbursements can have the same combination as any wire.  Error code =  WIRE  or  CHECK 

CPAY  If the site has Cash at Recon, make sure the invoice has a valid Checks Payable account. 

SUM    The sum net invoice amount (apph_inv_net) must equal the sum of the amount on the detail lines.  (apinvprd.appd_amt)  Error Code =  SUM 

REMIT    If apph_remit_no is not 0 then check the apremits table to see if apph_remit_no is a valid choice.  

BLNKNO Checking if blank invoice numbers are allowed. 

FUND    Select the fund for the cash org.  If an error occurs then error code =  FUND 

WOMST  Work order listed does not exist. 

WOSTA   Work order listed is an invalid status. If the status is  Completed ,  Billed , or  Cancelled , (womt_status =  5 ,  6 , or  7 ) then error code =  WOSTA .

WOTSK   There are no tasks (wotaskfl) associated with this work order the error code =  WOTSK 

ACCT    Check the appd_org, appd_obj, appd_project is valid account in Account Master. 

APCTL    Check that appd_apcntl_org and appd_cntl_obj is not blank.  

DTDF    If the fund of the detail record does not match the fund of apph_cash_org then check to see if the funds are entered in the due to due from table, gldtdftb.  

COMM   Permissions/Settings require commodities on transactions, but there isn't a commodity on the invoice. 

CHP   Invoice is against a contract that is currently set to hold payments. 

DON   There is a donation code on the invoice detail and it's not valid. 

3PRTY   appd_3rd_party is populated, but is not valid  

DISC   Discount Tracking is in use, but the detail account doesn't have matching discounts taken/lost account

SSNFD  This invoice is against the OTP vendor, the detail has a 1099 code, but the SSN/FID is not populated on the Vendor Address screen (apinvrmt)

GLFND   The revenue, expense, encumbrance, and/or reserved encumbrance control accounts on the Fund are not valid.

RVCTL    Revenue Control set on Fund is not a valid account in Account Master =  RVCTL .

EXCTL    Expenditure Control set on Fund is not a valid account in Account Master =  EXCTL .

ENCTL    Encumbrance Control set on Fund is not a valid account in Account Master =  ENCTL .

FSCCD    Invalid fiscal code from on the PO.