How to create a one-time pay vendor for AR Refunding

Need to issue a refund, but want to include a one-time pay vendor number.

• General Revenues

• Accounts Receivable

• Payment Processing

• Bill Refund Processing

Informational

To set up the Vendor code default:

1. Navigate to: EERP>General Revenues>Accounts Receivable>Setup>Accounts Receivable Settings

2. Click the Refunds tab

3. Enter the desired info in the One time vendor code field
   

   1. This will be the default code used when processing refunds

To apply the One Time pay vendor code:

1. Navigate to: EERP>General Revenues>Payment Processing>Bill Refund Processing

2. Select the refund record

3. Click Output-Rel

4. Select the record(s) you wish to refund

   1. To assume ownership of open refund records, select the Access Recs banner icon

5. Adjust posting dates as desired

6. Select the Output option

7. In the Release Refunds section, check the box for use a one time vendor record for all refunds in this batch

8. Choose the desired Vendor code 

   1. If this is greyed-out, you must follow the above steps for establishing a vendor code in AR Settings

9. Click Accept to complete the AR refund record

The Default OTP can be changed in the Accounts Receivable Settings program, but will affect all users who have access to the Bill Refund Processing program. 

This process will generate an invoice in Accounts Payable so that a refund check can be generated.