Processed a Void payroll in previous year with previous year check date then reissued in current year

Description of Issue

We voided a check issued in December with a December check date. in a Void payroll. Then reissued the check in February to a new Employee name since the employee passed away under the Misc Payroll run type. Now the Q941 is off from this check. 

Context
  • Payroll
  • Payroll Start and Status 
  • Employee Accumulators
  • General Ledger
Cause

When processing a void for a void check, then a Miscellaneous payroll to reissue the check, both payrolls will update history, accumulators, and post to the GL. 

Resolution

Manually adjust the accumulators to take out the wages from the check issues in February and put them back into December the previous year then do a Manual GEN Journal to correct the posting of the reissued check back to December. 

  1. How to Manually Update Accumulators
  2. How to create a manual GEN journal

To prevent this issue, the void and reissue should be in the same Void run type warrant with a current check date. This would be a wash if the void and reissue are for the same amounts, so nothing would update accumulators, history, vendors or post to the GL. 

The void/reissue option within the Void payroll is simply a way to reissue a check with a current check date. 

Additional Information

Voiding Payroll Employee and Vendor Checks - Void/Reissue starts on page 11