Employee Type Missing in GA CPI

Long-Term Substitutes are reporting in GA CPI with a blank Employee Type and should be reporting with an Employee Type L.

• Payroll
• Georgia
• GA CPI Reporting

Employees don't have a Status code assigned on the Civil Service tab of a base pay record in Employee Job/Salary.

Employee Type Generates as blank unless the Status field on the Civil Service tab in Employee Job/Salary is populated for any base pay record.

Create a Miscellaneous Code Type CVDS – Civil Service Designation Status record for each GA CPI Employee Type code you need and enter the Miscellaneous Code in the Status field on the Civil Service tab of a base pay record in Employee Job/Salary. 

To create the Miscellaneous Codes:

1. Open the Miscellaneous Codes program.
2. Select Return to close the Browse display of Miscellaneous Code Types.
3. Select Add and enter the following data.

4. Select Accept.
5. Repeat Steps 1 through 4 for each of the Employee Type codes that you will need to report to GA CPI.

Once the codes have been created, add the code to the Civil Service tab of an applicable employee's base pay in the Employee Job/Salary program.

To add the code in Employee Job/Salary:

1. Open the Employee Job/Salary program.
2. Select Search.
3. Populate the applicable Employee Number.
4. Check mark the Base Pay field on the Cycles/Other tab.
5. Select Accept.
6. Select Update.
7. Select the Civil Service tab.
8. Click in the second Status field on the screen (this field is towards the bottom of the screen, under the Designation field). 
9. Select the appropriate value from the drop-down list.
10. Select Accept.

Reference GA CPI Reporting - Setup and GA CPI Reporting - Processing for additional detail.