Payroll Encumbering - How to update Remaining Pays and Salaries to Zero then post Zero amounts to the GL
Description of Issue
I want to set the remaining pays and remaining salaries to 0 in Employee Job/Salary then post the amounts to zero in the GL.Â
Context
- Payroll
- Employee Job/Salary
- Payroll Encumbering
- Update Remaining Salary/Deduction Amounts
- Encumbrance Proof/Post
Cause
Resolution
To Zero out the Remaining number of pays in Employee Job/Salary:
- Go to Employee Job/Salary (Payroll>Employee Maintenance>Employee Job/Salary)
- Click Search. Define the search to pull up the active set of employees to zero out remaining pays. Click Accept.
- Click Global Update in the toolbar.Â
- Click Define. Check the checkbox next to Update Number of Remaining Pays. Define 0 in the file.Â
- Define Change Effective Date. Click Accept.
- Click Execute.Â
To Zero out the Remaining Salary field in Employee Job/Salary:
- Â Manually adjust the Remaining Salary field in Employee Job/Salary.
- Update the Remaining Salary field via an Employee Pay Import.Â
- Set Remaining Salary to Zero in Payroll Encumbering Menu.Â
To Zero out the GL Account after the Remaining Salaries have been Zeroed out:
- Go to Payroll Encumbering (Payroll>End of Period>Payroll Encumbering)
- Click Encumbrance Proof/Post
- Click Define, enter the the appropriate Run Period, Run Year, Journal References, Comment, and Effective Date
- Enable the checkbox to Zero Out Accounts - Use How to zero out payroll encumbrance accounts
- Click Accept and click Output Post
- Additional Methods: Relieving payroll encumbrances
Additional Information