Payroll Encumbering - How to update Remaining Pays and Salaries to Zero then post Zero amounts to the GL

Description of Issue

I want to set the remaining pays and remaining salaries to 0 in Employee Job/Salary then post the amounts to zero in the GL. 

Context
  • Payroll
  • Employee Job/Salary
  • Payroll Encumbering
  • Update Remaining Salary/Deduction Amounts
  • Encumbrance Proof/Post
Cause


Resolution

To Zero out the Remaining number of pays in Employee Job/Salary:

  1. Go to Employee Job/Salary (Payroll>Employee Maintenance>Employee Job/Salary)
  2. Click Search. Define the search to pull up the active set of employees to zero out remaining pays. Click Accept.
  3. Click Global Update in the toolbar. 
  4. Click Define. Check the checkbox next to Update Number of Remaining Pays. Define 0 in the file. 
  5. Define Change Effective Date. Click Accept.
  6. Click Execute. 

To Zero out the Remaining Salary field in Employee Job/Salary:

To Zero out the GL Account after the Remaining Salaries have been Zeroed out:

  1. Go to Payroll Encumbering (Payroll>End of Period>Payroll Encumbering)
  2. Click Encumbrance Proof/Post
  3. Click Define, enter the the appropriate Run Period, Run Year, Journal References, Comment, and Effective Date
  4. Enable the checkbox to Zero Out Accounts - Use How to zero out payroll encumbrance accounts
  5. Click Accept and click Output Post
  6. Additional Methods: Relieving payroll encumbrances
Additional Information