Add GEN - General Ledger Journal - General Journal Entry Proof
How do users manually add a GEN journal?
General Journal Entry/Proof (glcjeent)
Accounting Entries
General Journal Entry (GEN)
Site needs to enter a manual General Ledger journal to update GL account amounts
Many programs have a help screen with an expandable Tasks section. These steps come from the Help screen.
Browse Munis > Financials > General Ledger Menu > Journal Entry/History > General Journal Entry/Proof
Add
Complete the fields, as required. Refer to the Field Descriptions table in Help for details.
Use Source GEN
Press Tab to move through the fields in which you do not enter data.
When you have completed the fields for the journal header, the program automatically moves to the Journal Lines group.
Enter journal details by line.
When you add multiple lines, the program completes the Line Description box from the previous line, but you can change this.
Accept, when you have completed all line entries
If debits/credits don't balance or you've crossed funds, the program displays a message asking if you want to correct the out-of-balance issue before exiting.
It is recommended that you balance the entries prior to exiting the line detail.
If you have crossed funds, you must exit the line detail and make the correction by clicking Gen DT/DF to automatically make adjusting entries. .
If the program does not detect errors or warnings, it displays the Choices box.
The screen options vary according to the status of the journal:
the journal is in balance, debits do not equal credits, the journal is out of balance by fund, or the journal is out of balance by fund/segment.
Each screen provides applicable options for continuing.
Select the option appropriate for the entry you are creating.
Accept
Release into GLJ workflow
If workflow business rules are triggered status will be updated to Pending ActionsÂ
If no pending actions are generated status will update to Approved
Once Approvers approver all pending actions status will update to Approved
Output post using needed option (Print, PDF, Display, Save)
Accounting Entries can enter all of the same source type journals General Journal Entry/Proof can
If site uses Bank Reconciliation GEN display as Adjustments
GEN can be reversed in Journal Reversal (GRV) if needed