How to see Accrual Overages before moving Time Entry to payroll



Description of Issue

Is there a way to see what employees/pays will cause an Accrual Overage error before moving Time Entry to payroll?

Context
  • Munis
  • Time Entry
  • Time Entry Report Options
Cause

Resolution
  1. Go to Time Entry (Payroll>Payroll Processing>Time Entry Processing>Time Entry. Confirm Active Warrant prompt, click YES.)
  2. Click Search. Click Accept. Click PDF in the toolbar. 
  3. Select a Report option of Accruals Report, Option of Detail and Include Batch.
    1. This will show a report of employees, batch number, pay type, impacting accruals and available balance (will show the negative).

OR

  1. Go to Time Entry Rules. (Payroll>Payroll Processing>Time Entry Processing>Time Entry Rules.)
  2. Add a rule with the Rule Type of 01-Employee Accrual Overage. Define applicable fields. Click Accept. 
  3. Go to Time Entry (Payroll>Payroll Processing>Time Entry Processing>Time Entry. Confirm Active Warrant prompt, click YES.)
  4. Click Search. Click Accept. Click PDF in the toolbar. 
  5. Select a Report option of Rules Report, Option of Detail and Include Batch.
    1. This will show the employee, rule number, and message. For example, the message would read something like, Warning (rule #), (employee #): Accrual Balance is negative (-4.0000) for (Job class/Pay Code)
Additional Information