Link Project Ledger Strings to Posted General Ledger Journal

Owned by Knowledge Assistant
Last updated: Mar 15, 2021
Description of Issue

Can PL expense strings or funding sources be tied to GL journals after output post?

Context
  • Configuration
  • Project Amendments to GL Journals
  • paamdjnl
  • Actuals - Transaction Type 1
Cause
  • Site forgot to enter PL strings when posting GL journal
  • Project Ledger implemented after General Ledger and site is reconciling in order to tie both Ledgers together
Resolution
  1. Browse Munis > Financials > General Ledger Menu >Project Accounting > Project Ledger > Projects/Inquiry > Project Amendments to GL Journals
  2. Choose Select
  3. Enter selection criteria to find needed GL journal (Example: Year/period/journal number/Source etc...)
  4. Accept
    • If more then one record is returned a selection browse screen will display, choose needed journal
    • Accept
  5. Maintain Lines
  6. Expense or Funding Source from PS Type drop down box
  7. Project Segments or Ellipses (...) to select needed PL segment string
  8. Amount
  9. Accept
  10. Output/Proof
  11. Choose output type
    • Munis Printer
    • Save
  12. Save, to save proof transaction
  13. Post
  14. Yes, Post to Confirm Post
  15. OK to confirm PA journal posted.
  16. Check PL String and GL journal to confirm transaction links updated and amounts updated as expected.
Additional Information

  • Munis Linking Journal(s) Functionality

  • The Project Amendments to GL Journals program allows you to find posted and unposted general ledger journals and then add, update, or delete the project string lines associated with the journal entries.
  • You can only use this program to maintain transaction type 1 (Actuals) general ledger journal lines that are NOT associated with control accounts.
  • Modifications made in this program cause the program to generate a project ledger journal entry with the Project Accounting (PAC) Actual Adjustment type manually linking GL to PL.
  • You cannot access the program unless your user role has been assigned the Enter Actual Adjustments and Post Actual Adjustments permissions in Project Accounting Roles.
    • The program also enforces the Allow Transactions Beyond Project Extension Dates permission from General Ledger Roles.