Link General Ledger Journals - Journal Inquiry/Print

Owned by Knowledge Assistant
Last updated: Mar 15, 2021
Description of Issue
  • How do Journals link in the General Ledger?
  • Is journal linking automatic or a manual process?
Context
  • Automated
  • Configuration (Manual)
Cause
  • Automation linked journal failed to link and/or post.
  • Posting Actual transactions to prior year 1 period 13 can trigger automated "linked" journals depending on Account Types
    • Balance Sheets:
      • Closing Balance ZERO triggers Adjusting Journal Entries (AJE) in period 13 that mimic Year-End-Close (YEC) period 13 journals
      • Closing Balance CARRY triggers Start-Of-Year (SOY)
    • Expense and Revenue
      • Multi Year Life-to-Date (MY LTD) Fund Accounts prior year Actual, Budget or (Encumbrance - Support only) adjusting Available Budget triggers carry forward (BUC)
      • Standard Fund Accounts flagged "Roll Available Budget" mimic MY LTD
Resolution
  1. Browse Munis > Financials > General Ledger Menu > Journal Entry/History > Journal Inquiry/Print
  2. Select Search
  3. Enter selection criteria to find needed GL journal (Example: Year/period/journal number/Source etc...)
  4. Accept
  5. Journal Links in header of journal not listed in ribbon with other options
  6. Add
  7. Year
  8. Period
  9. Journal Number
  10. Press Tab on keyboard to move to Primary Source field to validate journal
    • Source will populate if matching journal found

    • "No journal exists" error will display bottom of screen in red if no matching journal found

  11. Accept
Additional Information

  • Munis Linking Journal(s) Functionality

  • Must select Posted Journals

  • Unposted journals cannot be selected
  • Journals are linked in a parent/child relationship. Journals that have other journals linked to them are parent journals, while those linked to another journal are children
    • Child journal year must match the active parent journal year

    • Child journals can only be added from a parent journal.

  • Any period, Source Code or Transaction Type (1=Actual, 4=Encumbrance or 5=Budget) can be used in matching fiscal year journal
  • Cannot link a Journal that is already linked as a child