Creating A Standard Printer Definition For Munis

How do I add a printer in Munis?

• Printer
• Printer Definition
• Munis

Printing within the Munis application requires a Munis printer definition to be set up so that the application and printer can communicate with each other.

Printer Install

1. Install the printer on either the Munis application server, local workstation, or print server as a windows printer and get windows printing working at a baseline. 
   1. To test if Windows printing is working at a baseline, print a test page from the windows printer properties for the given printer.
      1. Right-click the printer that you want to test and select Printer Properties in the menu.
      2. Windows 10 will open the printer’s Properties window. At the top of this window, click the General tab.
      3. Then, click Print Test Page at the bottom of the window to start printing a sample page.
   2. NOTE: Universal PCL 6 drivers tend to work best for Munis printing.
2. If installed on an end user-user workstation or print server, you will need to share the printer on the network.
   1. Open Control Panel > Devices and Printers
   2. Right-click on the printer that will be used in Munis and select Printer Properties
   3. Select the Sharing tab, check off Share this printer, and specify a share name
      1. The share name cannot have any spaces
      2. In total, the HostName of the computer plus the ShareName of the printer cannot exceed 25 characters in total length due to printer definition character limits
3. Navigate to the Munis Application Server to ensure the shared printer is accessible
   
   1. In the Windows search bar, type Run and hit enter
   2. Enter the the following command, updating the values with the name of the PC the printer is installed on and the share name
      1. \\hostname\sharename
   3. If communication is successful, the printer dialogue window will launch
   4. If communication is unsuccessful an error will display: Windows cannot access \\PCHostname\PrinterShareName
      1. This communication issue is most commonly caused by a windows or network firewall blocking communication
4. Once you have the printer installed, verify that a Windows test print sends successfully

Munis Printer Definition

1. Log into Munis with an account that has system administration permissions
2. Navigate to System Administration > Printer/Device Administration > Printer Definitions
3. Click Add

4. Set the following variables

   Field	Value
   Printer ID	Unique identifier for the printer. This box can accept up to four alphanumeric characters.
   Printer name	Identifying name of printer. This box can accept up to 15 alphanumeric characters.
   Printer type	Select Command / Script
   Print / forms command	Shared printer:     ntp -d \\Hostname\ShareName -@ ls.ntp  Printer installed on server:      ntp -d PrinterName -@ ls.ntp  Update PrinterName or \\Hostname\ShareName and output format (ls, pm, nr, etc.) This box can accept up to 15 alphanumeric characters.

5. Once complete, click Accept
6. Test printer by selecting Output from the ribbon
7. Next to printer name, click the ellipses 
8. Select the new printer and click Accept
9. Click OK 

How To Setup a Printer Definition To Print In Landscape Duplex Mode

A unique printer definition will need to be setup for each output type needed. As such, it is not uncommon for up to three unique printer definitions to exist for each printer added to Munis. This ensures end users can print in whatever format works best for the situation.

When naming printers, it is helpful to define a standardized naming schema, such as: {UserInitials}_Local_{OutputType}

For example, consider the following scenario:

User: John Smith

Workstation Hostname: JSOffice

Printer ShareName: LocalPrint

Recommended Printer Definition: