Incorrect State ID Defined
- Knowledge Assistant
The State ID is wrong and the Employee Update is already performed with the checks ready to print. Can we just update this and run our checks, or do we have to reverse the Payrolls after we update the Entity Code?
Munis Payroll
State ID incorrectly defined during setup
The State ID can be corrected and the checks printed without adversely affecting W-2s.
In W-2 Print Options (Human Resources/Payroll > Payroll > W-2 and 1099-R Processing > W-2 Wizard > More menu > 6. Print menu > Options tab), there are 3 options available for telling Munis where to pull the state ID.
STATE ID #1 FROM PR STATE CODE TABLE – Refers to the information in the State ID #1 box in the State Codes program (Human Resources/Payroll > Payroll > Payroll Setup > Income Tax Setup > State Codes).
STATE ID #2 FROM PR STATE CODE TABLE – Refers to the information in the State ID #2 box in the State Codes program (Human Resources/Payroll > Payroll > Payroll Setup > Income Tax Setup > State Codes).
STATE ID FROM ENTITY (WHEN MATCHES EMPLOYER STATE) – If you select this option and the employee's W-2 state income tax state code matches the employer state, then the State ID from the Payroll Entity Codes program (Human Resources/Payroll > Payroll > Payroll Setup > Payroll Entity Codes) is used. Otherwise, State ID Code #1 from State Codes is used.