Notify Vendors of a Bid

How do you notify Vendors of a Bid? 

Bid Management 

Informational 

The Bid Central program can notify vendors that exist in your Munis database about the availability of new bids in order to solicit proposals.

To notify vendors about a bid:

1. Navigate to the bid for which to generate notifications.
2. If any vendors have already been notified about the bid outside of Munis, click the Vendors tab.
3. From the Included Vendors list, click Mark Notified for the vendors that have been notified.
   1. The program selects the Notified check box.
4. After you have finished marking vendors, click the Vendor Bidding tab.
5. Review the Vendor Bidding URL and notification fields for accuracy.
6. If the fields are accurate, click the Test Notification Email button.
   The program generates a test email and displays a confirmation message.
7. Click OK.
8. Select or clear the Notify Only Vendors Who have Not Yet Been Notified check box.
9. Click Notify Vendors.
   1. The program generates notification emails to each vendor on the bid. If you cleared the Notify Only Vendors Who have Not Yet Been Notified check box, vendors for which the Notified check box was selected on the vendors tab do not receive an email. The generated emails contain a link to the bid record in Vendor Self Service that a vendor can use to view bid details and submit a proposal.