myCalPERS generating multiple records

myCalPERS Payroll Contribution File generating multiple records for some employees when using the "Use Ann Sal for Monthly Pay Rate Calc"

• Payroll
• California
• myCalPERS Payroll Contributions

The "Use Ann Sal for Monthly Pay Rate Calc" combines all pay types into one record by the base pay for all employees. In this scenario, employees were processed through payroll with no base pay records and had pay from pay types with a Unit of Measure (UOM) of AMOUNT.

First, identify the pay types that are generating each record. Use the Detail Check History program to do this:

1. Navigate to Human Capital Management > Payroll > Employee History > Detail Check History
2. Click Search on the Menu Ribbon
3. Enter the Payroll Check Date and the Employee Number for the employee in question
4. Click Accept and choose an output option (PDF, text, display)
5. Review the report and match the reported amounts with the amounts on the myCalPERS period records

Once the pay types have been identified, review the pay master records for the pay type:

1. Navigate to Human Capital Management > Payroll > Payroll Setup > Pay Master
2. Click Search on the Menu Ribbon
3. Enter the Pay Code in question and click Accept
4. The Unit of Measure (UOM) is what is causing the duplicate record
   1. myCalPERS required individual lines on the submission file for each unique pay rate. Most likely the duplicate record is caused by a pay type that has a UOM of AMOUNT.
   2. Click Update and select the HOURS option from the drop down menu.
5. Select Accept from Menu Ribbon.

Navigate by the myCalPERS Payroll Contributions screen and regenerate the period records for the reporting period. The employees with duplicate records should now only generate one record with all earnings.