OH ICESA Weeks Worked
- Knowledge Assistant
How is the OH ICESA program calculating the number of weeks worked on the S Record?
Payroll
Ohio
OH ICESA Quarterly Wage ReportÂ
Instructional
Calculated based on Earnings and Deductions Pay records (Period Pay). Â
The program reviews Period Pay records for each Calendar week within the reporting quarter (Sunday through Saturday).
 If the program finds a pay record with a From/To date that falls within a Calendar week in the defined quarter and either the Amount or the Hours are greater than 0, the Calendar week is included in the Weeds Worked sum.Â
From the Ohio Administrative Code
4141-9-07 Weeks to be reported.
(A) Every employer shall submit quarterly reports of wages and weeks. The total number of weeks that must be reported for each employee must equal the number of calendar weeks within the quarter in which the employee performed services, plus the number of calendar weeks within the quarter in which no services were performed but to which remuneration was allocated.
(B) The number of weeks reported shall not exceed the number of calendar weeks in the quarter.
4141-9-01 Wages reported and paid.
For purposes of all wage, contribution and quarterly payroll reports required to be filed with the director pursuant to Chapter 4141. of the Revised Code and for purposes of contribution payments, wages shall be reported for the calendar quarter in which any payday occurs. A payday occurs when the payment is credited to or set apart for the employee and is available to such employee on demand.
From the Ohio Revised Code
Definitions
4141.01
(O) "Week" means the calendar week ending at midnight Saturday unless an equivalent week of seven consecutive calendar days is prescribed by the director.
(4) For purposes of determining the weeks that comprise a completed calendar quarter under this division, only those weeks ending at midnight Saturday within the calendar quarter shall be utilized.
Explanation of calculating weeks
A week is 7 consecutive days beginning on Sunday and ending on Saturday (calendar week). If an individual works in any portion of a calendar week, the week is to be considered a reportable week. All such calendar weeks are to be reported in the quarter of the Saturday date. This applies regardless of whether or not the dates worked within the calendar week are in the same quarter as the Saturday.
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