Available Budget Check- Annual vs Multi-Year Life to Date

• How is available budget calculated for Annual accounts?
• How is Available budget calculated for Multi-Year Life to Date accounts?
• MY LTD account calculating available based on life column in account inquiry

• Available Budget Check
• Account inquiry
• Setup Chart of Accounts
• Chart Manager

Available Budget Check looks to different fields depending on fund setup

Available budget is calculated as outlined below. The difference is which columns are used to calculate this amount.

• Original Budget + Transfers In - Transfers out - Actuals - Encumbrances - Requisitions = Available Budget

Annual Accounts

• Available Budget check calculated based on the year defined on the transaction.
• Available Budget independent for each year, month, or quarter based on fund definitions

Multi Year Life to Date

• Available Budget check based on available for the life of the account (Life column in Account Inquiry)
• Available Budget calculated for the life of the fund, not broken down by year, month, or quarter.

Using Budget Rollups or Monthly Budgeting flag will affect how the available budget for an account is calculated.

To determine the budget setup for a fund, follow the steps below.

1. Browse to Financials > General Ledger Menu > Setup Chart of Accounts
2. Accept
3. Locate and highlight the fund in question
4. Review the Budget multi-year fund annually field. If checked, it will follow the Annual Calculation outlined above