How to set up the GL Default Period to roll automatically

Description of Issue

How to set up the General Ledger Default Year/Period to roll automatically at the start of every month

Context

General Ledger

Cause


Resolution

The Auto Update option in General Ledger Settings can be used to schedule the Default Year/Period to automatically update until the end of the fiscal year.

General Ledger Menu>Set Up/Chart Of Accounts>General Ledger Settings

  1. Click Update
  2. Select Auto Update and Accept
  3. Click Recur
  4. Select preferences for running Monthly either late at night on the last day of the month or early in the morning on the first day of the month.
  5. Click OK
  6. Click Notify if you would like to notify user(s) about this Scheduler running; set up notification preferences
  7. Click Ok twice
Additional Information

The scheduled period update will not roll across fiscal years. 

If this Scheduler has been set up but the Default Period is not rolling automatically as it should, your site's Scheduler may not be Online. To check this, please follow the process below:

  1. Go to System Administration>Scheduler Administration>Scheduler Queue
  2. At the bottom of this screen, check on the status of this Scheduler Engine
  3. If this status is Online, your site's Scheduler is currently running properly. If this status does not say Online, the Scheduler is not currently running properly