How to Create General Billing Invoices

How to Create General Billing Invoices

Add and post General Billing Batch 

• Munis 

• General Billing 

• Invoice entry

• Posting General Billing Invoices 

Informational

Navigate to Munis > General Revenue > General Billing > invoice Processing> Invoice Entry and Proof

1. Begin by either adding or resuming a batch in Invoice Entry and Proof: 

   1. Add a Batch in Invoice Entry and Proof

   2. Resume a Batch in Invoice Entry and Proof

2. Enter the Customer number.

   1. To find a Customer number instead, click the ellipsis next to the field and use the Customer Search.  

3. Select an AR code.

4. Click +1 to assign the next available invoice number or enter the desired invoice number. 

5. Select or clear the Project Strings Apply as applicable.

6. Enter the desired Invoice date. 

7. Enter the number of Installments for the invoice.

8. Select or clear the Split installments evenly check box.

   1. If installments are not evenly split, complete the Percent, Start, Due, and Interest Date fields as desired.

9. Verify the Cash account.

10. Enter the desired location in the For/location field. 

11. Click Accept or TAB to reach the Proof Detail screen.

12. Verify the cash account.

13. Click Accept.
    The program displays the Proof Header  screen with the Invoice Header fields completed.

14. From the Charge Code list, specify the charge code for the invoice detail item. Use the folder button to add a new charge code.

15. Press Tab to complete the remaining fields, as required, according to the charge code entered.

16. Enter additional line items as required.

17. Click Accept.

18. Click Back to return to the Proof Header screen, and then click Back again to return to the main Invoice Entry and Proof screen.

19. Click Output Post.
    The program displays the Output dialog box.

20. Define the output parameters and then click OK.
    If no errors are detected, the program displays the following message: "No errors have been detected. Do you want to update the files?"

21. Click OK to create summarized entries for the accounts receivable and deferred revenue accounts, journal entries for each revenue account, and journal entries for the revenue or expense control accounts.
    The program displays the following message: "Do you want to change the message for invoices in this batch?

22. Click Yes to choose a message code from the Invoice Message list on the main screen; click No to proceed without changing the invoice message.
    If a customer has a deposit amount on the General Billing tab of Customers, the Apply deposit program automatically opens to allow you to apply the deposit and reduce the invoice by that amount. Once it has been applied, you will need to Output-Post the invoice batch.