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Updating Notes field in Time Entry

Updating Notes field in Time Entry

Description of Issue
  • One of our time entry clerks entered time and put 01/06/2023 in the notes section. It should have been 11/6/23. This is now showing up on their pay advice and we need it to be changed. How can we do this?

  • Can I change Time Entry Notes?

Context
  • Enterprise ERP Payroll

  • Payroll Processing

  • Time Entry

  • Time Entry History

Cause

End user entered incorrect info in Time Entry Notes field

Resolution

A correction may only be entered prior to moving the batch into the payroll.  Once the batch has been moved, a correction may not be entered for the Time Entry Notes field. 

To make a correction in a batch that has not been moved:

  1. Change to the current payroll (Human Capital Management > Payroll > Payroll Processing > Payroll Start and Status)

  2. Click Search > enter the warrant, or check date, etc > click Accept > click Change

  3. Click Process Time Entry

  4. Search for the batch > click Resume > if prompted, select Detail for the view Option > click OK

  5. Scroll or Search for the Time Entry record to be corrected > click Update > enter the Notes > click Accept.

Additional Information










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