Payroll Control Settings-Post Expense by Fund or Org

Owned by Knowledge Assistant
Apr 23, 2024
2 min read
Description of Issue

How do the different values work for the following Payroll Control Setting: GL Posting: Post Expense by Fund or Org?

Context

  • Enterprise ERP Payroll

  • General Ledger

  • Payroll Control Settings

  • Employee Job/Salary

  • Deduction and Benefit Master

Cause

Resolution

  • N: Don't Post Expenses by Fund

    • EERP uses the org defined in the “Employer Expense Org” field in the Control File, or, if this field is blank, the expense org from the Deduction and Benefit Master. If the expense org is blank in the Deduction and Benefit Master, it uses the expense org defined on the employee‟s pay records in the payroll.

    • The object comes from the expense object on the Deduction and Benefit Master.

  • X: Post Expense/Liability by Fund

    • The user must use the “Exp/Liab” menu option (located in toolbar for this Payroll Control Setting).to enter the specific org and object for each fund.

    • The org in the employee's pay records in the payroll will determine what fund will be used based on the information defined in the “Exp/Liab” menu. 

    • If an employee is paid out of an org where the fund for that org is NOT defined in the “Expenses” side menu, it will use the org defined on the employee's pay records in the payroll.

    • This is used with a deduction code of 0 specifying all deductions.

  • Y: Post Expense/Liability by Fund/Deduction

    •  The user must go to the Deduction and Benefit Master record for each deduction that will be processed this way and enter the specific org and object for each fund through the “Expenses” side menu option.

    • The org in the employee's pay records in the payroll will determine what fund will be used based on the information in the “Expenses” side menu option.

    • If an employee is paid out of a fund that is NOT defined in the “Expenses” side menu option, it will use what is defined on the Deduction and Benefit Master for expense org. If blank, it will use the org defined on the employee's pay records in the payroll.

  • A: Post Expense/Liability by Org

    • Uses the Expenses menu, but turns it into an org based definition instead of a fund based definition.

    • Define the Org in the Expense/Liability screen in Payroll Control Settings

    • If an employee is paid out of an org where the fund for that org is NOT defined in the “Expenses” side menu option, it will use the org defined on the employee's pay records in the payroll.

  • E: Post Exp Liability by Org/Deduction

    • Uses the Expenses menu, but turns it into an org based definition instead of a fund based definition.

    • Define the Org in the Expenses screen in Deduction and Benefit Master. 

    • If an employee is paid out of an org where the fund for that org is NOT defined in the “Expenses” side menu option, it will use the org defined on the employee's pay records in the payroll.

Additional Information