Sending outstanding payroll checks to unclaimed funds

 I have old outstanding payroll checks that have been reissued several times. On the advise of the auditors we should get them off the books and send the money to the state's unclaimed funds.

• Enterprise ERP

• Payroll Processing

• Void Payroll Processing

• Employee Master

Site issued live payroll check(s) that have not been cashed by the employee

The check will need to be voided and reissued with a current date under the name of the state for the unclaimed funds instead of the employee's name. 

1. Run a void payroll using a current check date to void the original check(s)

   1. How to void an employee check

2. Change the name in Employee Master to State of XX Unclaimed Funds

   1. Go to Employee Master (Payroll>Employee Maintenance>Employee Master)

   2. Search for the Employee. Click Update. Change the First and Last name as needed. 

      1. Example, First name State of New York and Last Name Unclaimed Funds.

3. Run a miscellaneous payroll using the same current check date of the void payroll, and print the check(s)

   1. It is important to use the same check date and amounts in the void and reissue so the amounts are a wash.

4. Change the name back to the original employee in Employee Master

Important:

• As an example, when changing the name in Employee Master, could change First Name field to State of NY, and the Last Name to Unclaimed Funds, depending on the state's requirements. 

• Voiding and reissuing the checks using the same check date and amounts will result in zero net change to the accumulators, and as such will not impact the current year W-2s totals.