Steps to void and reuse the check numbers

We need to void checks but reuse the check numbers

• Accounts Payable

• Checks

• Void

Posted Invoice to the wrong year and period

Cash disbursement journals should not be reversed. Checks should be voided and reissued in the correct period.

1. Void Check

2. Post Cash Disbursements

3. Clear Check in AP Check Reconciliation

4. Purge check number so they can be reused

5. Update the invoice in Invoice Maintenance if needed adding the Warrant number back onto it

6. Use Manual Single in Automated Checks to assign the same check number to the invoice 

7. Post Cash Disbursement

Contact MUNIS Purchasing Support for additional assistance.

Things to keep in mind.

• MUNIS only allows check dates within 30 days of today’s date.

• The Cash Disbursement Journal should be posted to the period of the original check.

• Site needs to keep year, period and effective date in mind/consistent in process.

• Test steps in Training/Test before making updates in Live.