Steps when Changing Banks for Payroll

• The City is in the process of switching banks (Webster to JPMorgan Chase) and we need to know how to change all information in Payroll (Positive Pay and NACHA file) to ensure the file have the new correct bank information.
• What needs to be updated in the system when changing banks in Payroll?

• Payroll 
• Bank codes
• Payroll Start and Status
• Advice Register and Export
• Check Register

Work with Tyler Forms for changing check stock and printing for Routing/Bank information on checks and for new signature key if needed.

For the Payroll side of Munis you would change the following:

• A Bank Code needs to be added if it does not currently exist in Bank Codes.
  1. Go to Payroll > Payroll Set Up > Bank Codes
  2. Click Add. Define applicable bank code, name, address, Routing information, etc. Click Accept. 

• Advice Register Export will need to be updated for the Direct Deposit File.
  1. Human Resources > Payroll > Payroll Processing > Payroll Start Status
  2.  Search on active warrant then click on the Advice Register and Export step.
  3. Click Define in toolbar.
  4. On the Main tab, update the Company Name,  Bank Code, Customer Checking Account, Company Entry Description, Origin/Sending Number, Batch Number etc. as needed.
  5. Make any necessary changes to the Output Options tab. 
  6. Note the Override fields tab if origin, or batch header/control numbers need to be updated. 
  7. It is recommended to send a Test File to the bank.
     1. Notify Munis Payroll Support with Position and Record information, from bank, of the errors, should the file layout need to be changed.
  8. Once this information is updated, it will default into payrolls using the same run type going forward. Other run types will need to be updated in order to default going forward.

• Positive pay Check File
  1. From within the payroll, go to the Check Register step.
  2. Click Define. Note Template drop down with existing file options. 
     
     1. Refer to the link below in Addition information to determine if there is an existing template that will work with the new bank file specifications. 
     2. It is recommended to work with the bank to send a Test File.

• Cash Account Change
  1. If the Payroll Cash Account needs to be updated, go to Payroll>Payroll Setup>Payroll Control Setting. 
  2. Locate the Category GL Posting and Labels, Default Cash Account Org. Click that line and click Accept. 
  3. Click Update and change the Default Cash Org, Obj, and/or Proj if needed. 
  4. Click Run Control in the toolbar. Click Update. 
  5. Define new Cash Account Org, Obj, Proj in each run control record as needed. Click Accept. 

PR Positive Pay Formats

Changing Banks and Pay Periods