Job Class Master - Default Scheduled Hours Program

Owned by Knowledge Assistant
Jan 13, 2023
2 min read



Description of Issue

How does the system determine how to generate the Default Scheduled Hours into payroll? 

How does the Default Scheduled Hours program work inside Job Class Master?



Context

  • Munis Enterprise ERP Version 2021.3 and higher.

  • Payroll 

  • Job Class Master

  • Default Scheduled Hours

  • Payroll Start and Status

  • Generate Earnings and Deductions 

  • Earnings and Deductions 

  • Employee Job/Salary



Cause




Resolution

When certain employees work varying numbers of hours each pay period, the Job Class Master Default Scheduled Hours program allows clients to define default scheduled hours per pay period by Year, Employee Number and Job Class. 

These Default hours will populate into the Scheduled hours field in the pay detail when generated into the payroll and the pay line hours will pull from Employee Job/Salary.

  1. Go to Job Class Master (Payroll>Payroll Setup>Job Class Master)

  2. Search for the Job Class. Click Accept. Click Scheduled Hours in the toolbar. 

  3. Click Add. 

  4. Define the Year, TAB down to the Employee field and define the employee Number. TAB and define the Default Num Pay Periods and Default Scheduled Hours. 

  5. Click Accept and the listed Pay Period and Scheduled Hours will populate. if changes need to be made, click Update and make any necessary changes. 

  6. To define which Scheduled Hours period to generate into the payroll:

    1. Go to Payroll Start and Status (Payroll>Payroll Processing>Payroll Start and Status). Search for the warrant, click Accept then click Change. 

    2. Click Generate Earnings and Deductions. 

    3. The Sched Hours Year and Sched Hours Period fields would need to be populated in order to generate in the Default Scheduled hours for the necessary employees. 

  7. For Example, if Employee 222 has a record in the Default Scheduled Hours program of pay period 15 with 80 scheduled hours, but in Employee Job/Salary their base pay is a Calc Code 02 with 72 scheduled hours, when the Payroll is generated, this employee will show 72 hours with their pay rate and amount on the pay line, and within the Pay Detail, the Scheduled Hours field will show 80 from the Default Scheduled Hours program. 



Additional Information

This option works for non-fixed pays. Fixed pays, using the Additional Base Pay options in Pay Master, previously calc code 64/66 pays where the hours may not determine the pay, will use those defaults when generating in the actual hours and scheduled hours.