General Ledger Encumbrance Utility - UPD Action Code

Owned by Knowledge Assistant
Last updated: Dec 12, 2024
Description of Issue
  • Site ran GL Encumbrance Utility (GLENCUTE) and are unsure if they should process the utility or have questions about UPD Action Codes
  • How or why did UPD Action Codes occur?
Context
  • GLENCUTE
  • Encumbrances
Cause
  • The General Ledger tables were not correctly updated by an Encumbrance Transaction through between proof and output post actions
  • Missing Encumbrance Journal(s)
  • Double Posted Encumbrance Journal(s)
Resolution
  1. How to prove encumbrances amount(s) with GL Master Amount and Journal Amounts to identify root cause
    • Never trust a utility, it is only a tool, ensure the utility is not providing false positive errors
    • False errors if processed will insert errors into the General Ledger
  2. Run the 'Process" option to bring the master amount in line with the journal amount
    • Contact Munis Financials General Ledger Support if there are any questions or concerns
    • Support will tie out to known issues or submit any utility or encumbrance program coding concerns to development
Additional Information