Description of Issue

Project Expense String(s) and Funding Source(s) have incorrect Budget, Actual, Encumbrance or Requisition amounts
Project memo header/summary amounts do not match underlying journal detail lines for posted and proof
Project strings with errors. Need support to process.

Context

Cause

Proof Transaction incorrectly updated PL Monthly Amount values when detail line was allocated or re-allocated with an amount
- Adding new transaction to proof
- Change period (Deletes original journal, inserts new proof journal)
- Modify Detail account or amount
- Deleted
Output Posted any Munis Module transaction for Actuals including PL String(s)
- Proof or Posted journal process Interrupted

Resolution

Browse System Administration > Diagnostic Tools > Project Balance Check
Select Define
Search by
- Project (Code)
- Project String
  - Project Sting Type Expense or Funding Source
    - Project String (PL String Segments)
Month/Year Range Month/Year to Month/Year
Accept
Select
Excel
Select all check boxes for fields needed from the Export Filter
Accept
Review and reconcile each error and try to identify the root cause
1. Try to identify specific Journal(s) or Transactions that tie out to amount differences
2. Keep all review examples and screen shots for Financial Support to review in detail
Contact Munis Financial General Ledger Support for root cause analysis or log an Online Support Client Portal categorized as Project & Grant Accounting with all attached examples of review and the Excel list of errors

Additional Information

Unable to schedule the Project Balance Check report
Project Balance Check runs longer than expected
Support will need a remote connection and administrative access to Munis to run update version of utility for site, following root cause analysis by support
Refresh the Train database in case Support is unsure about processing utility at least it can be done in Train before taking any action in Live
Project Ledger- Truncated fields and Dropdown lists

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