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How to run the Project Balance Check - Utility
How to run the Project Balance Check - Utility
- Knowledge Assistant
Owned by Knowledge Assistant
Description of Issue
- Project Expense String(s) and Funding Source(s) have incorrect Budget, Actual, Encumbrance or Requisition amounts
- Project memo header/summary amounts do not match underlying journal detail lines for posted and proof
Context
- Project Balance Check (pabalchk)
- Utilities
- General Maintenance
Cause
- Proof Transaction incorrectly updated PL Monthly Amount values when detail line was allocated or re-allocated with an amount
- Adding new transaction to proof
- Change period (Deletes original journal, inserts new proof journal)
- Modify Detail account or amount
- Deleted
- Output Posted any Munis Module transaction for Actuals including PL String(s)
- Proof or Posted journal process Interrupted
Resolution
- Browse System Administration > Diagnostic Tools > Project Balance Check
- Select Define
- Search by
- Project (Code)
- Project String
- Project Sting Type Expense or Funding Source
- Project String (PL String Segments)
- Project Sting Type Expense or Funding Source
- Month/Year Range Month/Year to Month/Year
- Accept
- Select
- Excel
- Select all check boxes for fields needed from the Export Filter
- Accept
- Review and reconcile each error and try to identify the root cause
- Try to identify specific Journal(s) or Transactions that tie out to amount differences
- Keep all review examples and screen shots for Financial Support to review in detail
- Contact Munis Financial General Ledger Support for root cause analysis or log an Online Support Client Portal categorized as Project & Grant Accounting with all attached examples of review and the Excel list of errors
Additional Information
- Unable to schedule the Project Balance Check report
- Support will need a remote connection and administrative access to Munis to run update version of utility for site, following root cause analysis by support
- Refresh the Train database in case Support is unsure about processing utility at least it can be done in Train before taking any action in Live
- Project Ledger- Truncated fields and Dropdown lists
, multiple selections available,
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