Grant Amounts Report is showing invalid Encumbrance Amounts

Owned by Knowledge Assistant
Aug 30, 2021
1 min read



Description of Issue

Grant Amounts Report is showing invalid Encumbrance Amounts



Context

  • Grant Amounts Report

  • Project Ledger

  • Revenue Allocation





Cause

The Include Encumbrances option in the Grant Reporting section of Revenue Allocation was checked at one point, but was unchecked when processing Revenue Allocation again.



Resolution

Financials > General Ledger Menu > Project Accounting > Project Ledger > Project Processes > Project Revenue Allocation

  1. Enter the Project

  2. Check off Include Encumbrances and/or Include Requisition options from the Grant Reporting section

  3. Enter the Effective Dates of the unallocated encumbrance transactions

  4. Process and Post Revenue Allocation



Additional Information

If the Include Encumbrances or Include Requisitions options are used sporadically, then Revenue Allocation will only pick up some of the Encumbrance/Requisition transactions.

(Ex. The transaction posted for the entered Purchase Order was pulled in when originally processing Revenue Allocation, but when processed again the options were deselected, thus not pulling in liquidation or modification transactions).

Note: Running Allocation will include any posted transaction that has not been already allocated, including Actuals.