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How to confirm payroll posted to the GL twice

How to confirm payroll posted to the GL twice

Description of Issue
  • I think I might have accidentally posted my payroll twice to the GL, how can I verify?
  • Payroll Journal has posted to the GL multiple times for the same run and warrant number. 
  • I think I see duplicate payroll journals posted for the same payroll
Context
  • Payroll
  • Payroll Processing
  • GL Distribution Journal
  • Global Audit Inquiry
  • Journal Inquiry/Print
Cause

Output-post was selected twice within the GL Distribution Journal step of the payroll.

The payroll was reversed and after it was re-updated, the GL step was posted again. 

Resolution

Review the global audit for the payroll:

  1. Access Global Audit Inquiry: Payroll > Payroll Administration > Global Audit Inquiry
  2. Search for the payroll run type and warrant, click Browse
  3. Review the list, verify the number of records showing GL Finished With Journal
    1. If there is a record showing GL Finished W/O Journal, that indicates this output post was only processed through the proof, and no was selected when prompted to post to the GL.

Review Journal Inquiry/Print:

  1. Access Journal Inquiry/Print: Financials > General Ledger Menu > Journal Entry/History > Journal Inquiry/Print
  2. Click Search and enter the run type and warrant in the Reference2 field in the following format = runtypewarrant
  3. Review the returned records

After review, if the payroll was posted twice, follow the steps under Payroll posted twice to the GL.

Additional Information

Reversing the Employee Update does not reverse the Journal Posting.  It does however restart the step to, Not Completed (green triangle if it is normally a required step).

The only reason the GL Distribution step would need to be completed again is if after the Employee Update was reversed there were changes that impact the GL.