If the refund batch has not been released or posted, then use the steps found here to delete the refund prior to releasing and posting the batch: Delete a Single Unposted Refund in Bill Refund Processing If the batch has been released, it will need to be GL posted from Payments Journal before it can be reversed. Once it is GL posted, grab the refund receipt number from the History tab in Bill Inquiry and reverse the refund receipt in Payment Reversals. If you need to reverse an entire batch of refunds, then Payment Batch Reversal can be used as well. Reversing a refund on the AR side does not void the AP invoice. This will need to be done as well if necessary.
Reverse a Single Posted Refund Transaction: Navigate to General or Property Revenues > Payment Processing > Payment Reversals Click the Add icon to add a batch. Enter the needed batch information.
Click Click Accept. Select the Receipt-Rev (V. 11.3) or proceed to step 6 (v. 2017+).
Click the Click the Search icon.
Enter the Enter the refund receipt number that needs to be reversed.
Click the Click the Accept. Confirm that the desired receipt has returned. If multiple records return, use the arrows at the bottom of the screen to flip through the records until the correct receipt is located.
Click Click Reverse. Select a Reason Code. Click Accept. A message appears: Reversal Complete. Click the 'Return' icon to go back to the Payment Reversal screen. Click Output Rel option to release the reversal batch.
Exit Payment Exit Payment Reversals by clicking Back. To GL post the Payment Reversal Batch, navigate to General or Property Revenues > Payment Processing > Payments Journal Click Search. Enter the reversal batch number in the Batch field. Click Accept. Click Output
Reverse the Entire Batch Refund Batch: Follow the steps found here to reverse the Refund Batch: Payment Batch Reversals |