Content Comparison

• General Billing 
• Invoice entryEntry and Proof (gbinvent)
• Posting General Billing Invoices 

1. Navigate to

1. Invoice Entry and Proof either by searching or via the following path: General Revenues > General Billing >

1. Invoice Processing > Invoice Entry and Proof
2. Begin by either adding or resuming a batch in Invoice Entry and Proof: 
   1. Add a Batch in Invoice Entry and Proof
   2. Resume a Batch in Invoice Entry and Proof
3. Enter the Customer

1. .
   To
   1. 1. Or to find a Customer
   number instead
   1. 1. , click the ellipsis next to the field and use the Customer Search.  
   2. Select an AR code.
      1. Only Charge Codes that fall within the selected AR Code may be added to the Invoice. 
   3. Click +1 to assign the next available invoice number or enter the desired 
   invoice number
   1. Invoice. 
   2. Select or clear the Project Strings Apply as
   applicable
   1. needed.
   2. Enter the desired
    Invoice date
   1. Start, Due, and Interest Date. 
   2. Enter the number of Installments for the invoice if there will be multiple installments.
      1. Select or clear the Split installments evenly check box.
      2. If installments are not evenly split, complete the Percent, Start, Due, and Interest Date fields as desired.
   3. Select a Discount code if desired.
      1. Enter the desired Discount percentage.
   4. Select Department if desired.
   5. Verify the Cash account.
2. Enter the desired location in the For/location field. 
1. Click Accept orTAB to reach the Proof Detail screen.
3. Verify the cash account.
4. Click Accept.
   The program displays the Proof Header  screen with the Invoice Header fields completed.
5. From the Charge Code list, specify the charge code for the invoice detail item. Use the folder button to add a new charge code.
6. Press Tab to complete the remaining fields, as required, according to the charge code entered.
7. Enter additional line items as required.
8. Click Accept.
Click
1. Select a Charge Code. 
   1. Use the folder icon to access the Charge Codes program and add a new Charge Code if needed: Add a Charge Code
2. Enter the Quantity and/or Price for the Charge Code as needed. 
3. To add additional detail line, click Add. 
4. Select a Charge Code.
5. Enter the Quantity and/or Price for the Charge Code as needed. 
6. Repeat steps 15-17 as desired. 
7. When all desired detail lines have been added, click Back to return to the Proof Header screen
, and then click Back again to return to the main Invoice Entry and Proof screen.
9. Click Output Post.
   The program displays the Output dialog box.
Define the output parameters and thenclick OK.
If no errors are detected, the program displays the following message: "No errors have been detected. Do you want to update the files?"
10. Click OK to create summarized entries for the accounts receivable and deferred revenue accounts, journal entries for each revenue account, and journal entries for the revenue or expense control accounts.
    The program displays the following message: "Do you want to change the message for invoices in this batch?
Click Yes to choose a message code from the Invoice Message list on the main screen; click No to proceed without changing the invoice message.
If a customer has a deposit amount on the General Billing tab of Customers, the Apply deposit program automatically opens to allow you to apply the deposit and reduce the invoice by that amount. Once it has been applied, you will need to Output-Post the invoice batch.
1. .
2. Click Add to enter an additional invoice and repeat steps 3-19 as desired. 
3. When all the desired invoices have been added to the batch, finalize the process and create the invoices by posting the batch: Post General Billing Invoice Entry and Proof batch

Additional resources for working in Invoice Entry and Proof can be found here: Master Article - Invoice Entry and Proof