Create a set of “non-payroll” information so you can create employee records while still preventing a scenario where the employee could be inadvertently pulled into a Payroll and receive a check. Tyler recommends the following: - Add a Base Pay type in Pay Master
- If you typically use a 3 digit Pay code (as is most common), consider using a 1 or 2 digit code for the non-pay Pay, just to additionally differentiate.
- Select option D-Non-Cash Exclude from Gross in the Non-Cash field
- Enter 0 in the Factor and Comp Factor fields.
- Add a Group/BU code specifically for non-payroll, such as ‘NOPR’.
- Add a Salary Table linked to the non-payroll Group/BU as follows:
- Use a non-payroll-specific Grade/Rank, such as NPR
- Pay Basis = Hourly
- Pay Frequency = Annual
- Pay Calc Code = 01 (Hourly Rate)
- ALL remaining fields on the screen should be set to 0, with the exception of Comment
- Create one or more Job Class codes (like NPR1, NPR2, etc) as follows:
- In the Group/BU and Base Pay fields, enter your non-payroll codes
- Check mark Position Control
- Do not check mark Non-Payroll. Selecting this option will prevent you from creating an Employee Job/Salary record with this Job Class code.
- On the Salary tab, set Salary Table to Yes and populate the Grade/Step details for the non-payroll salary table you created.
- Create one or more Position Codes linked to your non-payroll Job Class, Group/BU, Salary Table and Grade/Rank details.
- Reference How to create Employee Groups
- Create a non-payroll Employee Group code ZZZZ.
- Create a record for each non-payroll empployee in Employee Groups for the ZZZZ Group code you created.
- Exclude the ZZZZ Employee Group from your Payroll Warrants. With this in place, the employee cannot be manually added to a Payroll Warrant using the Add option in the Payroll Earnings and Deductions program. Use the following steps to add this setting as a default for each of your Payroll Run Codes:
- Open the Payroll Control Settings program.
- Select Accept.
- Select Run Control.
- Select Generate Defaults.
- Select Update.
- Enter ZZZY in the Employee Group To field.
- Select Accept.
- Select Back.
- Go to the next Payroll Run Control record.
- Repeat the steps above until the default has been set for each of your Run Control codes.
- The next time a Warrant is created in the Payroll Start and Status program, the new Employee Group field will default as defined above.
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