Resolution

Create a set of “non-payroll” information so you can create employee records while still preventing a scenario where the employee could be inadvertently pulled into a Payroll and receive a check.

Tyler recommends the following:

Add a Base Pay type in Pay Master
- If you typically use a 3 digit Pay code (as is most common), consider using a 1 or 2 digit code for the non-pay Pay, just to additionally differentiate.
- Select option D-Non-Cash Exclude from Gross in the Non-Cash field
- Enter 0 in the Factor and Comp Factor fields.
Add a Group/BU code specifically for non-payroll, such as ‘NOPR’.
Add a Salary Table linked to the non-payroll Group/BU as follows:
- Use a non-payroll-specific Grade/Rank, such as NPR
- Pay Basis = Hourly
- Pay Frequency = Annual
- Pay Calc Code = 01 (Hourly Rate)
- ALL remaining fields on the screen should be set to 0, with the exception of Comment
Create one or more Job Class codes (like NPR1, NPR2, etc) as follows:
- In the Group/BU and Base Pay fields, enter your non-payroll codes
- Check mark Position Control
- Do not check mark Non-Payroll. Selecting this option will prevent you from creating an Employee Job/Salary record with this Job Class code.
- On the Salary tab, set Salary Table to Yes and populate the Grade/Step details for the non-payroll salary table you created.
Create one or more Position Codes linked to your non-payroll Job Class, Group/BU, Salary Table and Grade/Rank details.
Reference How to create Employee Groups
- Create a non-payroll Employee Group code ZZZZ.
- Create a record for each non-payroll empployee in Employee Groups for the ZZZZ Group code you created.
Exclude the ZZZZ Employee Group from your Payroll Warrants. With this in place, the employee cannot be manually added to a Payroll Warrant using the Add option in the Payroll Earnings and Deductions program. Use the following steps to add this setting as a default for each of your Payroll Run Codes:
- Open the Payroll Control Settings program.
- Select Accept.
- Select Run Control.
- Select Generate Defaults.
- Select Update.
- Enter ZZZY in the Employee Group To field.
- Select Accept.
- Select Back.
- Go to the next Payroll Run Control record.
- Repeat the steps above until the default has been set for each of your Run Control codes.
- The next time a Warrant is created in the Payroll Start and Status program, the new Employee Group field will default as defined above.
Once these pieces are in place, create the employee records you need, using the details created above.

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