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Description of Issue

How can I enter a Budget Amendment?

Context
  • Budget Transfer and Amendments (BUA)
  • Accounting Entries
  • Transaction Type 5
Cause

Need to transfer in or out budget amounts for an account

Resolution
  1. Browse to Financials > Budget Processing > Budget Transfer and Amendments
  2. Add
  3. Complete required fields
    • Use help screen Field Description table as needed
  4. Accept
  5. Complete the account information for detail lines
  6. Accept
  7. Back to return to the main screen
  8. Release
    • To submit into BGA/BGT workflow, approve or reject as needed
  9. Once status is in Approved status Output Post can be selected
Additional Information
  • Amendment Types:
    • Types 1,4 = All Exp/Exp or all Rev/Rev balanced
    • Types 2,5 = Mix Exp/Rev balanced
    • Types 3,6 = one sided, anything and everything goes as long as user has Budget Role Permission to not disallow once sided journals enabled.
    • Type 7 = Exp/Rev inter-fund
    • Type 8 = Exp/Exp inter-fund (Rev/Rev is not an option for inter-fund just use type 3

  • Budget Transfer and Amendments for amendment types (1,2 and 3) require users to enter "I" Increase or "D" Decrease.  

  • Amendment types (4,5 and 6) do not use increase/decrease they just ask for an amount.  

    • Enter revised budget amount needed system will auto calculate adjustments to accomplish this amount

      • Revenue Increase (credit) transfer In / Decrease (debit) transfer out

      • Expense Increase (debit) transfer In / Decrease (credit) transfer out.

        • This means for balanced journals of Revenue/Revenue you would have balanced Increase/Decrease and the same for Expense/Expense.
        • If you have Revenue/Expense mix you could have all Increase or all Decrease but when journal posts it would be balanced debit/credit.
  • Budget Year Field:  Budget Year 1 is current year while Budget Year 2 is carry forward.
  • Whoever hits Release button is considered the Originator for workflow step 100 notification once approval process runs it course to Approved or Rejected
    • This is not the same as Entry Clerk





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