Employee Type Missing in GA CPI

Long-Term Substitutes are reporting in GA CPI with a blank Employee Type and should be reporting with an Employee Type L.

• Munis
• Payroll
• Georgia
• GA CPI Reporting

Employee Type is required on the A Record with one of the following valid values:

• P – 3rd Party Contract
• L – Long-term Substitute
• B – SB 327 Retiree
• Blank/Null – Regular Employee

The Munis GA CPI Reporting program will default Employee Type to Blank/Null.

If you need an employee to report with an Employee Type other than Blank/Null, you will need to create a Civil Service Designation Status code in the Miscellaneous Codes program and then assign the code to applicable employees on their base pay record in Employee Job/Salary.

To build the Miscellaneous Codes:

1. Open the Miscellaneous Codes program.
2. Select Return to close the Browse display of Miscellaneous Code Types.
3. Select Add and enter the following data.

4. Select Accept.
5. Repeat Steps 1 through 4 for each of the Employee Type codes that you will need to report to GA CPI.

Once the codes have been created, add the code in the Designation Status field on the Civil Service tab of the Employee Job/Salary program, for an applicable employee’s base pay record.

To add the code in Employee Job/Salary:

1. Open the Employee Job/Salary program.
2. Select Search.
3. Populate the applicable Employee Number.
4. Check mark the Base Pay field on the Cycles/Other tab.
5. Select Accept.
6. Select Update.
7. Select the Civil Service tab.
8. Click in the second Status field on the screen and select the appropriate value from the drop-down list.
9. Select Accept.

Reference GA CPI Reporting - Setup and GA CPI Reporting - Processing for additional detail.