How to report W-2 Box 14A, B and C wages

We have used a single pay code to track any leave for any reason with COVID. With the new Box14 A, B and C values, do we need to break out the wages for each kind of leave?

• Munis
• Pay Master
• Employee Accumulators
• W-2 Processing

Sites will need to know how to categorize COVID leave wages based on the following:

• Box 14A: SICK LV WAGES SBJT TO THE $511/DAY LIMIT
• Box 14B: SICK LV WAGES SBJT TO THE $200/DAY LIMIT
• Box 14C: EMERGENCY FAMILY LEAVE WAGES

If new pay codes need to be created for each category:

1. Go to Pay Master (Payroll>Payroll Setup>Pay Master)
2. Click Add. Define pay code, description, and other required applicable fields.
3. Choose the appropriate Box 14 W-2 Code from the W-2 Code drop down. 
4. Click Accept.
5. Repeat steps 2-4 if other pay codes need to be created for other Box 14 W-2 Codes. 

Once the employee wages have been determined for each pay code a Yearly Accumulator Import can be processed to import in the yearly accumulators for the new pay code wages.

1. Create an Excel .CSV file with the applicable employee numbers, Pay codes, Hours and Employee Gross.
2. Depending on Munis Version, either a Form Definition or Custom Template will need to be created for the import.
3. Go to Employee Accumulators. (Payroll>Payroll Administration>Employee Accumulators)
4. Click Import in the toolbar. 
5. Click Define. 
6. Locate the created Excel .CSV import file and select the Form or Custom Template.
7. Define the applicable Year, Type and Pay/Deduction fields.
8. Click Accept. Click Output-Post. 
9. Review the Proof for accuracy before applying the update. 

For more detailed instructions on the import, please see link below in Additional Information. 

Import Yearly Accumulators

Utilizing Flexible Imports and Exports - For more information on creating Custom Templates