General Ledger Encumbrance Utility - MY Action Code

Description of Issue

Site ran GL Encumbrance Utility (GLENCUTE) and have questions about MY Action Codes
What is the significance of MY Action Code if it says to add a JNL?
The same account is listed for two fiscal years is this a MY?

Context

Cause

The Multi Year warning is used when there are transactions that cross years
Encumbrance Debit amount in one fiscal year while Liquidation Credit amount is in another

Resolution

Sum each column's amount with the other fiscal year's matching GL account
- If the amounts balance for the account do not take any action, Encumbrance should balance itself out at the end of the year
- If the amounts DO NOT balance reconcile each fiscal year's listed amount reconcile both fiscal years, please view How to prove encumbrances
  - Contact Munis Financials General Ledger Purchasing if assistance is needed

Additional Information

While the utility is smart enough to know journals are needed it does not know the Close Fiscal Year/Open Fiscal Year processes post their own journals automatically resolving the issue
- Close Fiscal Year posts a Year End Close (YEC) journal to period 13 that liquidates encumbrance with a Credit amount
- Open Fiscal Year posts a Start of Year (SOY) journal to period 0 of the new year for carry forward encumbers with a Debit amount
If a GEL is entered to fix JNL next the MY Action Code and is not needed it will result in a prior year encumbrance amount, GEL journals do not carry forward
- Open PO amounts carry forward automatically but GEL manual journals do not, Munis has no way to know the intent of a GEL its not actually tied by the system to the PO
Year can be closed in Train database to ensure encumbrances liquidate and carry forward correctly
Master Article - How to use the General Ledger Encumbrance Utility - GLENCUTE