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What are the things to check/confirm to successfully import fuel through the Fuel Usage Import program?

• Enterprise Asset Management

• EAM

• Versions 2021.11 and below

• The department being used needs to be set as either posting To Inventory or Both in order to reduce the QOH of your fuel inventory item

  • This is globally set in Asset Maintenance Settings.  If a particular department needs to have a different posting setting, that can be set in Department Settings.

• The department listed on the work order needs to be setup as a Purchasing Department 

• A fuel work order needs to be created with your asset as the subject of service

• Fuel inventory item(s) need to have quantity on hand (QOH)

• Fuel Type(s) need to be created in the Fuel Type program (Setup Center > Miscellaneous Codes > Fuel Typeprogram)

• In the Fuel Usage Import program, under the WO Mapping button, link each asset to its WO number

  • Cannot map an EAM asset if it is linked to a CIP (Posted) Capital Asset

  • CIP (Posted) asset must be converted before EAM linked asset can be mapped