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The Multi Year warning is used when there are transactions that cross years
Encumbrance Debit amount in one fiscal year while Liquidation Credit amount is in another

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Sum each column's amount with the other fiscal year's matching GL account On the report, sum the column PO/CONTRACTS/EE for both years for the account in question and compare to the sums for the GENERAL LEDGER AMT and JOURNAL AMT columns.
- If the amounts balance match for the account do not take any action, Encumbrance should balance itself out at the end of the year
- If the amounts DO NOT balance match reconcile each fiscal year's listed amount reconcile both fiscal years, please view How to prove encumbrances
  - Contact Munis Financials General Ledger Purchasing if assistance is needed

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While the utility is smart enough to know journals are needed it does not know the Close Fiscal Year/Open Fiscal Year processes post their own journals automatically resolving the issue
- Close Fiscal Year posts a Year End Close (YEC) journal to period 13 that liquidates encumbrance with a Credit amount
- Open Fiscal Year posts a Start of Year (SOY) journal to period 0 of the new year for carry forward encumbers with a Debit amount
If a GEL is entered to fix JNL next the MY Action Code and is not needed it will result in a prior year encumbrance amount, GEL journals do not carry forward
- Open PO amounts carry forward automatically but GEL manual journals do not, Munis has no way to know the intent of a GEL its not actually tied by the system to the PO
Year can be closed in Train database to ensure encumbrances liquidate and carry forward correctly
Master Article - How to use the General Ledger Encumbrance Utility - GLENCUTE

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