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titleResolution
  1. Sum each column's amount with the other fiscal year's matching GL account 
    • If the amounts balance for the account do not take any action, Encumbrance should balance itself out at the end of the year
    • If the amounts DO NOT balance reconcile each fiscal year's listed amount reconcile both fiscal years, please view How to prove encumbrances
      • Contact Munis Financials General Ledger Support Purchasing if assistance is needed


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  • While the utility is smart enough to know journals are needed it does not know the Close Fiscal Year/Open Fiscal Year processes post their own journals automatically resolving the issue
    • Close Fiscal Year posts a Year End Close (YEC) journal to period 13 that liquidates encumbrance with a Credit amount
    • Open Fiscal Year posts a Start of Year (SOY) journal to period 0 of the new year for carry forward encumbers with a Debit amount
  • If a GEL is entered to fix JNL next the MY Action Code and is not needed it will result in a prior year encumbrance amount, GEL journals do not carry forward
    • Open PO amounts carry forward automatically but GEL manual journals do not, Munis has no way to know the intent of a GEL its not actually tied by the system to the PO
  • Year can be closed in Train database to ensure encumbrances liquidate and carry forward correctly

  • Master Article - How to use the General Ledger Encumbrance Utility - GLENCUTE

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