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Employee Type is required on the A Record with one of the following valid values:

• P – 3rd Party Contract
• L – Long-term Substitute
• B – SB 327 Retiree
• Blank/Null – Regular Employee

The Munis GA CPI Reporting program will default Employee Type to Blank/Null.

If you need an employee to report with an Employee Type other than Blank/Null, you will need to create a Civil Service Designation Status code in the Miscellaneous Codes program and then assign the code to applicable employees on their Employees don't have a Status code assigned on the Civil Service tab of a base pay record in Employee Job/Salary.


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Employee Type Generates as blank unless the Status field on the Civil Service tab in Employee Job/Salary is populated for any base pay record.

Create a Miscellaneous Code Type CVDS – Civil Service Designation Status record for each GA CPI Employee Type code you need and enter the Miscellaneous Code in the Status field on the Civil Service tab of a base pay record in Employee Job/Salary.

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To build  

To create the Miscellaneous Codes:

  1. Open the Miscellaneous Codes program.
  2. Select Return to close the Browse display of Miscellaneous Code Types.
  3. Select Add and enter the following data.

Field

Description

Code Type

Enter CVDS – Civil Service Designation Status.

Code

Enter one of the valid GA CPI Employee Type options, 'P' for 3rd-Party Contract, 'L' for Long-Term Substitute or 'B' for SB 327 Retiree.

Short Description

Enter a short description for this code, such as, “3rd Party”.

Long Description

Enter a long description for this code, such as, “3rd Party Contract”.

Data

Leave blank.

4. Select Accept.
5. Repeat Steps 1 through 4 for each of the Employee Type codes that you will need to report to GA CPI.

Once the codes have been created, add the code in to the Designation Status field on the Civil Service tab of an applicable employee's base pay in the Employee Job/Salary program, for an applicable employee’s base pay record.

To add the code in Employee Job/Salary:

  1. Open the Employee Job/Salary program.
  2. Select Search.
  3. Populate the applicable Employee Number.
  4. Check mark the Base Pay field on the Cycles/Other tab.
  5. Select Accept.
  6. Select Update.
  7. Select the Civil Service tab.
  8. Click in the second Status field on the screen and select (this field is towards the bottom of the screen, under the Designation field). 
  9. Select the appropriate value from the drop-down list.
  10. Select Accept.

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Reference GA CPI Reporting - Setup and GA CPI Reporting - Processing for additional detail.